[57north-ctte] Repost: AGM & Quality of life considerations

Howdy! We need to AGM in the past, before we AGM I'd like to discuss the articles [1] and a few changes I'd like to implement to make life easier. Once the notification goes out we can't accept any more submissions for articles as I understand it, so we need to sort it out to include in the AGM announcement as we don't really have time for an EGM or something. # Membership I'd love membership to be easier - both joining and leaving. Leaving needs more work I think: Can we propose an update to Article 22, to include a 12 month 'timeout'. It would make dismemberment much simpler if we could remove people after 12 months of no dues. Membership application is easy enough at current to be honest and the articles are a little vague so we can exploit that. We should focus on collecting the important information from them only, I don't care about your interests and your talents, or photo, but an email to ctte-private of name, address, other things we must know about the members of the company and a wee declaration is probably more appropriate. I'd maybe go as far as to suggest we have a membership secretary who's responsible for this? This could be written into the articles like Treasurer - Article 60/61. # Finance Having spoken to RBS, we need a board resolution for someone to get access to the online banking, even if they're a signatory like me. I suggest we make a board resolution at the end of each AGM as part of process to nominate a treasuring director (and try to keep another person on the system for continuity). I am currently working with Ed on some required stuff for the bank and getting him removed from the account. More to follow. I have a list of the last year's accounts and it's on my TODO list to fill out the membership database with who's been paying. I now have time, so I can probably do this in the coming weeks. # Board meetings We have always felt that board meetings are a pain to organise, can we find a way to reduce the 7 clear days notice or something so we can not have to think so far ahead? I spoke to Rob who advised that article 81 gets us around this - if the person calling the meeting thinks it's urgent, we can short circut that. # AGM Soon, July 26? If we're changing the articles, we need to form that proposal and include it in the email [2] Thoughts? Comments? I trust the list working means this message got through! DH [1] https://github.com/hackerdeen/articles/blob/master/hacklab_articles.pdf [2] https://wiki.57north.org.uk/admin/agm_process -- Hibby MM0RFN