Alright troops,
As discussed tonight - shall we have a meeting next Tuesday or later to go over (at least):
The bank account
Proposed changes to the articles for the AGM
Dismemberment - I’d like to send out emails this week and then use the meeting to propose we dismember the list after a few weeks unless they’ve replied.
Anything else? Preferred dates, times etc? Tuesday, say 7 @ space?
Sent from my iPhone
Hi All,
I am calling a board meeting for the 26th July 2022 to be held at 20:00 in the space.
This is for the purpose of finding a way to resolve our ongoing issues with access to the bank account.
Options available are to put more effort into RBS or to open a different account that is a better fit for the way we wish to use it.
This is an urgent issue in my opinion, therefore the requirement for 7 clear days can be waived according to article 81.
Thanks,
Iain.
Howdy!
We need to AGM in the past, before we AGM I'd like to discuss the articles [1]
and a few changes I'd like to implement to make life easier.
Once the notification goes out we can't accept any more submissions for
articles as I understand it, so we need to sort it out to include in the
AGM announcement as we don't really have time for an EGM or something.
# Membership
I'd love membership to be easier - both joining and leaving.
Leaving needs more work I think:
Can we propose an update to Article 22, to include a 12 month 'timeout'.
It would make dismemberment much simpler if we could remove people after
12 months of no dues.
Membership application is easy enough at current to be honest and the
articles are a little vague so we can exploit that. We should focus on
collecting the important information from them only, I don't care about
your interests and your talents, or photo, but an email to ctte-private
of name, address, other things we must know about the members of the
company and a wee declaration is probably more appropriate.
I'd maybe go as far as to suggest we have a membership secretary who's
responsible for this? This could be written into the articles like Treasurer -
Article 60/61.
# Finance
Having spoken to RBS, we need a board resolution for someone to get
access to the online banking, even if they're a signatory like me.
I suggest we make a board resolution at the end of each AGM as part of
process to nominate a treasuring director (and try to keep another person
on the system for continuity).
I am currently working with Ed on some required stuff for the bank and
getting him removed from the account. More to follow.
I have a list of the last year's accounts and it's on my TODO list to fill
out the membership database with who's been paying.
I now have time, so I can probably do this in the coming weeks.
# Board meetings
We have always felt that board meetings are a pain to organise,
can we find a way to reduce the 7 clear days notice or something
so we can not have to think so far ahead?
I spoke to Rob who advised that article 81 gets us around this - if the
person calling the meeting thinks it's urgent, we can short circut that.
# AGM
Soon, July 26?
If we're changing the articles, we need to form that proposal and include
it in the email [2]
Thoughts? Comments? I trust the list working means this message got through!
DH
[1] https://github.com/hackerdeen/articles/blob/master/hacklab_articles.pdf
[2] https://wiki.57north.org.uk/admin/agm_process
--
Hibby
MM0RFN
This is a test.
________________________________________________________
Robert McWilliam rmcw(a)allmail.net argh.technology
I go the extra mile.
Usually because I missed the turning I was supposed to take.
Howdy!
We need to AGM soon, before we AGM I'd like to discuss the articles and
a few changes I'd like to implement to make life easier.
Once the notification goes out we can't accept any more submissions for
articles as I understand it, so we need to sort it out to include in the
AGM announcement as we don't really have time for an EGM or something.
# Membership
I'd love membership to be easier - both joining and leaving.
Leaving needs more work I think:
Can we propose an update to Article 22, to include a 12 month 'timeout'.
It would make dismemberment much simpler if we could remove people after
12 months of no dues.
Membership application is easy enough at current to be honest and the
articles are a little vague so we can exploit that. We should focus on
collecting the important information from them only, I don't care about
your interests and your talents, or photo, but an email to ctte-private
of name, address, other things we must know about the members of the
company and a wee declaration is probably more appropriate.
I'd maybe go as far as to suggest we have a membership secretary who's
responsible for this?
# Finance
Having spoken to RBS, we need a board resolution for someone to get
access to the online banking, even if they're a signatory like me.
I suggest we make a board resolution at the end of each AGM as part of
process to nominate a treasuring director (and try to keep another person
on the system for continuity).
# Board meetings
Board meetings are a pain to organise, can we find a way to reduce the
14 clear days to 7 or something so we can not have to think so far
ahead?
# AGM
17th May?
DH
