Hi
Goot to chat this evening, for the directors meeting minutes, how
comprehensive do they need to be? I wrote less notes than I thought,
Tom, you're definitely better at minutes I now realise.
Start 20:11 Tuesday 26th July 2022
Chair: Hibby
Present: Tom (T), Andy (A), Wouter (W), Hibby (H)
First item: Bank
We need to moved to a new bank
Monzo, no good, only lets you have 1 director
Starling, ok with multiple directors, does current account switch, so
people don't have to change standing orders
Tide, no good, only lets you have 1 director
Wise, not an actual bank really
Decision: let's move to Starling
Action: H to investigate and action
Second item: Articles changes https://github.com/hackerdeen/articles
H: We should have a membership secretary, see
https://github.com/hackerdeen/articles/issues/2
H: We should automate / simplify dismemberment, see
https://github.com/hackerdeen/articles/issues/1
Third item: AGM
We can set an AGM date for a tuesday in late August
We'll send an email about it v soon, with it as a provisional date
Ancillary chat
We should spend more money
We need to give AAD some rent & bills
Alright troops,
As discussed tonight - shall we have a meeting next Tuesday or later to go over (at least):
The bank account
Proposed changes to the articles for the AGM
Dismemberment - I’d like to send out emails this week and then use the meeting to propose we dismember the list after a few weeks unless they’ve replied.
Anything else? Preferred dates, times etc? Tuesday, say 7 @ space?
Sent from my iPhone
Hi All,
I am calling a board meeting for the 26th July 2022 to be held at 20:00 in the space.
This is for the purpose of finding a way to resolve our ongoing issues with access to the bank account.
Options available are to put more effort into RBS or to open a different account that is a better fit for the way we wish to use it.
This is an urgent issue in my opinion, therefore the requirement for 7 clear days can be waived according to article 81.
Thanks,
Iain.
Howdy!
We need to AGM in the past, before we AGM I'd like to discuss the articles [1]
and a few changes I'd like to implement to make life easier.
Once the notification goes out we can't accept any more submissions for
articles as I understand it, so we need to sort it out to include in the
AGM announcement as we don't really have time for an EGM or something.
# Membership
I'd love membership to be easier - both joining and leaving.
Leaving needs more work I think:
Can we propose an update to Article 22, to include a 12 month 'timeout'.
It would make dismemberment much simpler if we could remove people after
12 months of no dues.
Membership application is easy enough at current to be honest and the
articles are a little vague so we can exploit that. We should focus on
collecting the important information from them only, I don't care about
your interests and your talents, or photo, but an email to ctte-private
of name, address, other things we must know about the members of the
company and a wee declaration is probably more appropriate.
I'd maybe go as far as to suggest we have a membership secretary who's
responsible for this? This could be written into the articles like Treasurer -
Article 60/61.
# Finance
Having spoken to RBS, we need a board resolution for someone to get
access to the online banking, even if they're a signatory like me.
I suggest we make a board resolution at the end of each AGM as part of
process to nominate a treasuring director (and try to keep another person
on the system for continuity).
I am currently working with Ed on some required stuff for the bank and
getting him removed from the account. More to follow.
I have a list of the last year's accounts and it's on my TODO list to fill
out the membership database with who's been paying.
I now have time, so I can probably do this in the coming weeks.
# Board meetings
We have always felt that board meetings are a pain to organise,
can we find a way to reduce the 7 clear days notice or something
so we can not have to think so far ahead?
I spoke to Rob who advised that article 81 gets us around this - if the
person calling the meeting thinks it's urgent, we can short circut that.
# AGM
Soon, July 26?
If we're changing the articles, we need to form that proposal and include
it in the email [2]
Thoughts? Comments? I trust the list working means this message got through!
DH
[1] https://github.com/hackerdeen/articles/blob/master/hacklab_articles.pdf
[2] https://wiki.57north.org.uk/admin/agm_process
--
Hibby
MM0RFN
